REQUEST FOR QUOTATION – STORAGE AND DISTRIBUTION SERVICE – ROMANIA 2025

Subject: Comprehensive storage, warehousing, and shipping preparation service.

1. Introduction

We hereby invite you to submit a quotation for comprehensive handling of warehousing, storage, and shipment preparation services for finished goods of the Cersanit Group. The required location for the Distribution Center is Romania, in accordance with the specifications below:

2. Project Assumptions:

· Facility location near main transport routes (Via Carpatia); preferred location: Sibiu (other locations acceptable)

· Warehouse area: 9,800 pallet spaces

· Warehouse type: with access to loading docks

· Maneuvering yard and truck parking: required

· 24/7 security or CCTV monitoring: required

· Lease term: minimum 24 months with option to extend

· Preferred payment method: monthly payment for rendered services

· Operations related to Cersanit Group finished goods (complete assortment of ceramic tiles, bathroom furniture, sanitary ceramics, and accessories)

Scope of Services:

1. Goods reception (with unloading):

· Deliveries mainly in the form of full truckload (FTL), palletized shipments from other Cersanit branches or sea freight - including non-palletized deliveries (requiring palletization prior to storage and distribution)

2. Storage of goods (non-food, e-commerce):

· Provider is required to store products under a roof, in areas with low humidity (products in cardboard packaging, especially prone to mechanical damage)

· Use of shelving is not required; stacking of full pallets is allowed only as per Cersanit’s instructions

· Goods delivered on wooden pallets (mostly single-SKU, except for sea freight); one-way pallets

· Max pallet weight: 1,500 kg; max pallet height: 2,200 mm

· Approx. 32 types of pallet bases used, varying by product size (tiles mostly 1200x800 mm; max: 2100x1400 mm)

3. Integration with Cersanit IT systems:

· Mandatory integration with Cersanit IT systems – for automated data exchange (online stock levels, documentation, etc.)

· Data exchange format: EDI or others – flexible depending on supplier’s systems

4. Order picking and packing:

· Cersanit will provide product/lot-batch/quantity/order/dispatch time details and designate the transport provider and pickup time

· Mandatory identification of products and batches (Note: identical batch numbers may apply to multiple SKUs and may recur over time)

· Minimum shipping unit: carton or piece (for loose products)

· Provider is responsible for securing adequate materials, equipment, working conditions, and staff for all tasks requested by Cersanit

5. Handling of courier and pallet shipments:

· Mandatory labeling of pallets (possible product-level labeling for e-commerce orders)

6. Returns handling

7. Online warehouse stock reporting

8. Repackaging services

9. Other requirements:

· Provider must document all operations subject to billing

· Provider must ensure compliance with all health & safety and fire protection regulations (e.g. dust-free floor, sprinkler system)

· Provider is liable for any product damage or shortages resulting from their operations

Estimated Volumes:

· Average monthly pallet spaces: 9,800

· Average monthly SKUs: 2,300

· Average monthly inbound pallets: 2,800–3,000

· Average monthly outbound pallets: 4,400 (58% of which are picked orders, with increasing trend)

· Average number of lines per picked pallet/month: 3.5

3. Cersanit reserves the right to:

· Contact only selected bidders

· Negotiate contract terms

· Cancel or amend the RFQ without stating a reason

4. The quotation must include::

· Suggested payment terms: 60 days

· Total cost incurred by Cersanit for each operation

· Declared readiness to start project (available from when), preferred contract duration, termination terms

· Detailed warehouse description, including photographic documentation, layout/plan

· Proposed financial terms (rent, utilities, service charges)

· Any additional costs not listed in the RFQ (e.g. security, cleaning, taxes)

· Any other relevant information

5. Questions & Clarifications

All questions or requests for further technical information related to this RFQ can be directed to: Ernest Gawlik mail:ernest.gawlik@cersanit.com

6. The Offer Should Include:

a) Warehouse address and location

b) Detailed technical description of the property

c) Facility layout (if available)

d) Net prices in RON or EUR, covering total costs to be incurred by Cersanit

e) Payment terms (if different from 60 days)

f) Draft agreement with key terms; agreements based on Cersanit's standard terms and conditions or supplier’s terms (subject to acceptance) are acceptable

g) Available quality guarantees, certifications, licenses

h) Declaration confirming the supplier has read and accepted the RFQ conditions and will raise no objections during execution

i) Description of supplier’s IT systems foreseen for integration with Cersanit systems

j) Safety and quality standards

k) Scalability of space and service levels

l) Documents confirming supplier’s qualifications, including:

* List of similar reference projects

* Any other documents proving supplier’s competence and capacity

7.Submission Method

Offers must be submitted via the procurement platform indicated by Cersanit. Offers sent via other methods or to other addresses may not be considered.

8. The supplier shall bear all costs related to the preparation and submission of the offer.

9. The contracting authority reserves the right to partially award or cancel the RFQ without providing justification.

10. Contracts are planned for the scope of services/purchases described. No advance payments are foreseen.

11. The contracting authority reserves the right to cancel the procurement process at any time without justification.

12. The RFQ schedule is as defined on the procurement platform.

13. Deadline for submitting offers is specified in the RFQ on the procurement platform.

14 Documents to be attached to the offer (scans are sufficient):

1. Valid extract from the Romanian Trade Registry – ONRC ‘Registrul Comerțului’

2. Power of Attorney for the supplier’s representative – signed in accordance with the supplier's representation rules

attachment: 4 pełnomocnictwo dla dostawcy wzór poa for supplier model pl eng.docx (Power of Attorney)

3. Declaration of business status – signed in accordance with supplier’s representation rules

(large enterprise status not required at this stage)

attachment: 5 oświadczenie o statusie przedsiębiorcy statement about entrepreneurship status pl eng.docx

4. Declaration of ties with Cersanit Group – signed in accordance with supplier’s representation rules

attachment: 6 oświadczenie o powiązaniach declaration of connections pl eng.docx

5. Business Partner Declaration attachment: 9 oświadczenie partnera biznesowego PL docx

If the supplier has not previously cooperated with Cersanit, the following documents must also be included (scans acceptable):

1. Document confirming tax registration

2. Bank account declaration – signed in accordance with supplier’s representation rules

attachment: 7 oświadczenie o rachunku bankowym statement on bank account pl eng.docx

Submitting an offer without the above documents is acceptable, but the supplier must be ready to supplement documentation upon request.Failure to provide the documents will result in disqualification